Privacy Notice Highlights
Enacted on October 1, 2006
Revised on April 1, 2021
Natsuki Yamamoto
President
Hitachi Management Partner Corp.
1. Background of Personal Information Protection Policy of Hitachi Management Partner Corp.
Hitachi Management Partner Corp. (hereinafter referred to as "Hitachi MP"), handles various information, including our technical information and information provided by customers, as a global supplier of Human Resources & Administration as well as Finance & Accounting solutions services. With this in mind, Hitachi MP has strived to establish and fully enforce an information management system in order to respect the value of the said information.
Considering such background, Hitachi MP attempts to create rules and establish a management system for the personal information protection in Hitachi MP, as well as to set a privacy policy and spread it among board members and employees. Moreover, Hitachi MP takes measures to make the privacy policy easily accessible to general public.
Hitachi strives to protect personal information appropriately based on this policy.
2. Hitachi MP Personal Information Protection Policy
- 1) Establishment of rules for managing personal information protection and continuous improvement
- Hitachi MP makes sure that executive staff and workers recognize the importance of personal information protection, and establishes rules for personal information management to appropriately use and protect personal information and ensures that the management system is put in execution. Furthermore, the management system is maintained and continuously improved.
- 2) Collection, use and provision of personal information and prohibition of the use of such information for purposes other than the original intent
- While carefully considering the personal information is entrusted to us in our company activities, Hitachi handles such information appropriately by establishing a management system for personal information protection for each type of business, and also by following our rules for collecting, using or providing personal information. In addition, Hitachi does not use such information for purposes other than the original intent and implements appropriate measures for it.
- 3) Implementation of safety measures and correction of problems
- To ensure the correctness and safety of personal information, in accordance with the rules for information security, Hitachi MP implements various measures such as managing access to personal information, restricting the means for transporting personal information outside the company and preventing incorrect access from outside the company, and strives to prevent the leakage, loss or destruction of personal information. In addition, when any problems regarding safety measures are found, Hitachi MP identifies the cause to take corrective measures.
- 4) Compliance with laws, regulations and norms
- Hitachi MP follows the Japanese laws, guidelines and other norms for the handling of personal information. Also, Hitachi MP conforms our rules with personal information management to such laws, guidelines and other norms.
- 5) Respect for a person's rights regarding his or her personal information
- When a person makes a request to disclose, correct or delete his or her own personal information, seeks to prevent the use or provision of such information, or gives any complaints or requires consultation, Hitachi MP responds with sincerity, respecting the person's rights related to that personal information.
3. Privacy Mark
Hitachi MP is a certified organization of PrivacyMark, which is given by the Japan Institute for Promotion of Digital Economy and Community (JIPDEC) to organizations that properly handle personal information.
4. Scope of Application
This document, "About Personal Information Protection", establishes the handling of all personal information by Hitachi MP in the company activities.
5. Activity of Personal Information Protection
Hitachi MP protects and manages the personal information by establishing a manager on a department basis with the greatest care and the best effort based on the "Hitachi MP Privacy Policy" including "Background of Personal Information Protection Policy of Hitachi Management Partner Corp.".
In this document, "Personal information" is the information below that can be used to identify specific persons.
- Information provided by person to Hitachi MP by entering in "Inquiry form" or other means
- Information provided by person to Hitachi MP through any method other than the above
6. Handling Policy of Personal Information - Collection/Usage Purpose and Provision to Third Party
- In relation to Hitachi MP's main business activities for HR & Admin as well as Finance & Accounting solutions services, Hitachi MP collects and uses personal information only to achieve each purpose. When Hitachi MP requires a person to provide his/her personal information, we clearly state the purpose of the use beforehand to obtain the consent of the person.
- Hitachi MP does not provide personal information to a third party without first obtaining the prior consent from the person, except the circumstances under certain conditions.
- When required to do so for business activities in which Hitachi MP is co-operating with Hitachi group companies, Hitachi MP may provide such group companies with personal information such as names, workplace or home addresses, telephone numbers, fax numbers, e-mail addresses, etc.
7. Request to Disclose Personal Information or Raising Complaints
When a person wants to request to disclose, correct, add, delete, stop usage, stop provision to a third party, or notify the purpose of usage of his/her personal information (hereinafter referred to as "disclose and so on") held by Hitachi MP, or wants to raise complaints, the person is requested to follow the predefined procedures to make such request.
9. Accredited Personal Information Protection Organizations
Accredited personal information protection organization* by which Hitachi MP is certified is as follows:
Certification Personal Info Protection Contact
| Name of Accredited Personal Information Protection Organization:
|
Personal Information Protection Consultation Service Office |
| Location: |
Roppongi First Building, 12th Fl, 9-9 Roppongi 1-chome, Minato-ku Tokyo
106-0032 Japan |
| Phone: |
03-5860-7565 or 0120-700-779 |
- * A third party organization that handles complaints and provides information about personal information under the Personal Information Protection Act
Note that this is not a contact for inquiries about our company products and services.
10. Contact
For inquiries about this document except the request to disclose and so on of personal information and the raising complaints, please contact us in the following way.
Contents on this page is governed by the Japanese law.
- Contact by mail
- Administration department, Hitachi Management Partner Corp.
2-29 Kanda Awaji-cho, Chiyoda-ku, Tokyo 101-0063
